Transition Package

Preparing for the Transition to Harbour Investments, Inc.

Transferring to a new broker/dealer can be a seamless transition with the proper organization and advance planning. To assist you in the process, we have prepared a pre-transfer checklist to guide you every step of the way. We hope that you find the following information helpful in your transition to Harbour Investments, Inc.

Pre Transfer Instructions

Four weeks prior to transition

Transition Date. Select a date to transfer your securities license so that your business will have little to no interruptions. Make sure you understand your existing broker/dealer’s contract, including non-compete and pending commissions issues. Also keep in mind when 12b-1 fees are typically paid; it is important to coordinate this with block transfer date.
Develop your marketing plan (work with Harbour Marketing Department if desired).

Four weeks prior to transition (if relocating to new office space)

Locate and lease office space. If you are relocating your office, an executive suite is an excellent way to go. They typically include a package of services and equipment, and therefore reduce the amount of time and money needed to obtain these items. Many of these suites provide a central receptionist, mail service, a conference room and so forth.
Another office space option is to share with a current Harbour representative or group of Harbour representatives. Harbour can assist you with selecting a good fit.
Order furniture and office equipment for your new office: computer, copies, fax, desk and chairs, filing cabinets, etc.
Telephone service and internet connection may need to be ordered in advance in some areas. Be sure telephone service is available prior to moving in.

Three weeks prior to transition

Contact Nancy Schaaf or Doug Holmes for a Licensing and Transition Kit to be sent to you.
If there is going to be a block transfer of your clients, compile your Temporary Account Forms and/or client list to be submitted to Harbour. The information needed is name, address, social security number, risk tolerance and date of birth if possible. Ways to accomplish this include a copy of your current broker/dealer’s clients’ New Account Form or a client fund statement. In either case, the temporary form must have an original representative signature and current date.
Prepare your client announcement letter, stationery, and business card layout for approval by Compliance. Sample client letters, stationery and business cards may be found in the Licensing and Transition Kit, or you may submit your own for approval. Upon resignation of your broker/dealer, you will need to cease using any business cards and stationery that discloses their information.
Make copies of the most recent client account statements if your contract permits. We recommend that you prepare your client brokerage transfer paperwork (ACAT Form, Harbour New Account Form and brokerage statement) in advance. Rick Medland, the Transaction Department Supervisor, will assist you in choosing which clearing firm will most suit your clientele. The appropriate forms will be sent to you ahead of time for partial completion. Therefore, once you are approved with Harbour the paperwork will seem less extensive as all you will need to do is get client signatures.

Two weeks prior to transition

Prepare a list of top priority clients.
Prepare a checklist to keep track of the accounts you are transferring.
Form a list of insurance companies that you currently do business with and those you intend on working with in the near future and fax to Nancy Schaaf. Appointment forms will be sent to you for your completion. Harbour will then process the appointment forms with the appropriate insurance companies upon contracting.
Schedule to have two fingerprint cards completed (included in the Licensing and Transition Kit) as they are required for the transfer. You may want to contact your local police department as some departments have limited hours for this service.
Set up an individual checking or savings account for your commission deposits. Harbour pays commissions via Electronic Funds Transfer (EFT). FINRA regulation dictates that commissions can be sent to an account in the name and social security number of the registered representative only.

One week prior to transition

Finalize any last minute details with your office space.
Prepare your client letters with the following: announcement letter, completed Harbour New Account Form requesting signature, appropriate brokerage transfer form and statement (if applicable) and a self-addressed, stamped return envelope. Although you will want to have these ready before your target date, it is important not to mail them until your license has been transferred.
Contact Nancy Schaaf to discuss the transition process and for assistance in completing the Licensing Kit. The Errors and Omissions insurance program is mandatory through Harbour. Nancy will help decide which level of insurance is most appropriate. The policy period is April 1^st through March 31^st and will begin at a pro-rated premium based on the selected level of insurance and your contract date with Harbour.
Complete the information located in the Licensing and Transition Kit and return to Harbour in its entirety.

** The Harbour Staff will work with you every step of the way.**

Congratulations! You are now ready to come aboard.